For contractors, securing housing for crews isn’t just about finding a place to sleep—it’s about ensuring cost efficiency, safety, and flexibility. Unfortunately, many companies end up spending thousands on housing that doesn’t actually work for their teams. From surprise costs to unsafe locations and rigid lease agreements, these common mistakes can disrupt a project and create unnecessary stress.

Here’s how to sidestep the biggest pitfalls and lock in the right housing—without the hassle.

Mistake #1: Underestimating Total Housing Costs

Many companies focus only on the base rent and overlook hidden costs that can add up quickly. Utility overages, parking fees, cleaning expenses, and unexpected lease penalties can significantly inflate the budget.

How to Avoid It:

• Partner with a housing provider that offers all-inclusive pricing, so there are no surprises.

• Clarify what’s included—Wi-Fi, utilities, furniture, housekeeping?

• Consider the total cost of relocation, including transportation and per diems.

By understanding the full cost upfront, you can prevent budget overruns and ensure a more predictable financial plan.

Mistake #2: Choosing Unsafe or Inconvenient Locations

A lower price tag may be tempting, but if housing is in an unsafe or inconvenient location, it can impact crew morale, productivity, and even security. Long commutes, lack of nearby amenities, or high-crime areas can create a negative living experience for workers.

How to Avoid It:

• Work with a provider that understands the importance of safety and location.

• Use crime and neighborhood data to vet potential housing areas.

• Ensure the housing is near job sites, food options, and essential services.

A well-located, safe apartment helps keep crews focused and reduces turnover due to dissatisfaction with living conditions.

Mistake #3: Locking into Rigid Lease Terms

Projects change, timelines shift, and unexpected delays happen. Yet, many contractors find themselves stuck in long-term leases that don’t accommodate fluctuating project needs. This leads to paying for empty units or scrambling for last-minute extensions at premium rates.

How to Avoid It:

• Seek out flexible lease options that allow for adjustments without hefty penalties.

• Work with a corporate housing partner that specializes in adaptable stay durations.

• Look for short-term housing solutions with extensions built in.

Flexible lease agreements can save thousands and help align housing costs with project needs.

Finding the Right Housing Partner

The right corporate housing provider understands the unique demands of contractor housing. At Switchplace, we specialize in fully furnished, flexible-stay accommodations tailored to your project’s requirements. Whether it’s a short-term build or a long-term infrastructure project, we ensure cost-effective, safe, and adaptable housing solutions—so you can focus on the job, not the logistics.

Let’s take the guesswork out of crew housing. Contact us today to find the right solution for your next project.